A summary of all speaker requirements and deadlines is listed below in chronological order. Please click on each topic area to reach detailed explanations of each item.
Rules & Presentation Guidelines for Speakers at IBS
Please see the "IBS Speaker Presentation Guidelines" document included in your initial speaker email. If you did not receive this, email
Session Details & Updates
Your session description and learning outcomes were reviewed by a copyeditor to ensure correct grammar and punctuation, readability and marketability. We ask that you review this edited version to make certain it is accurate and that the original intent of your content has not been altered in any way. Also, please note that the deadline to add, change or remove speakers from your sessions has passed. Any speaker changes going forward may result in cancellation of your session. Please review your session details in ISES using the instructions below or on www.BuildersShow.com
using the Education & Events
search. If you have any questions regarding the content of your session or speakers, please email Kirby Simmering
Speaker Contact Information Update | Deadline: ASAP
After logging into ISES and finding your session details (using the instructions above), use the following instructions to update your contact information:
- Scroll down to the "Speakers" section and verify that your contact information is correct. If it is not, you will be able to edit it directly in ISES by clicking the hyperlinked text "Edit Contact Information".
- After updating your information, click "Submit" in the "Edit Contact Information" popup window.
- Click "Update" again at the bottom of the session listing to save your edits.
This information is used for www.BuildersShow.com as well as the printed IBS Show Guide. Please note that you will only be able to edit contact information for your own user profile.
Add a Secondary Contact Email
Many speakers have multiple email addresses and/or assistants and other office personnel that organize speaking engagement details. Using the same instructions above, you will be able to access a field called "secondary email address" for you to input an additional email address to receive all of your speaker information emails sent by NAHB.
License & Release Agreements | Deadline: October 9, 2015
An NAHB License & Release Agreement is required by for all IBS Education presenters. These agreements are available in electronic format. Please fill in the session title, date and presenter’s full name on each document, then sign and return. You may list up to two (2) sessions on each form. Please fill in the session title and date exactly as it appears in the education search. To return, scan and email or fax the form to 202-266-8501 by October 9. Please note that if you are presenting in a Central or other IBS-related event, requirements may be different. Please only list IBS Education approved sessions on this form.
AIA Quality Assurance Statements | Due: October 9, 2015
If you session was submitted and approved to provide AIA (American Institute of Architects) continuing education credits, it will be indicated in the ISES session record as well as the session listing on www.BuildersShow.com. AIA approved session presenters are required to sign and return the AIA Quality Assurance Statement. This form must be signed and returned for the session to available for AIA continuing education credits. To return, scan and email or fax the form to 202-266-8501 by October 9.
Speaker Headshots, Media Sites & Biographies | Deadline: October 9, 2015
We will once again be offering enhanced speaker listings on www.BuildersShow.com
. These enhancements include the ability to view speaker headshots, media sites (such as Facebook, LinkedIn, YouTube, etc.) as well as biographies. To add or update these fields for your profile, please log into ISES and select one of your active session listings. When viewing the details of your session in ISES, please scroll down to the "Speakers
" section and click the hyperlinked text under name to edit the section you would like to submit. After updating your information, click "Submit
" in the popup window and click "Submit
" again at the bottom of the session listing to save your edits.
Biographies: Biographies are limited to 1500 characters (includes spacing, punctuation, etc.) or less. Please edit your biography to be the appropriate length in advance.
Media Sites (optional): Please double-check your websites and make sure the address entered into the field is a working URL.
Headshots (optional): Follow the instruction listed within the popup screen to upload a professional photo of yourself. Do not upload any other type of image (such as a company logo).
You can see how your profile appears on www.BuildersShow.com anytime by selecting your name in the Speaker Listings.
All websites, photos and biographies, as with all other information loaded into ISES, are subject to staff review and can be edited or removed at any time.
Session Room Set & Submitting Audio Visual Special Requests | Deadline: October 9, 2015
Education is better than ever and so are our room sets! There are 3 types of education room sets:
Building Knowledge (Standard) & Master sessions will have a riser set with bar height chairs, a high cocktail table for presenter materials (we will not be using podiums) and lavaliere/lapel microphones. The room will also have an LCD projector and screen, as well as audience microphones for Q & A in larger set spaces. Presentations will be run from the AV technician station computers (PC) set in each room. Select sessions will be provided Audience Response Technology. You will be contacted in October if this technology is available in for your session.
Innovation sessions will have a riser set with bar height chairs, a high cocktail table for presenter materials (we will not be using podiums) and lavaliere/lapel microphones. The room will also have dual LCD projection to enable you to show a PowerPoint presentation on one screen and showcase technology such as an iPad screen on the other. Presentations will assisted by an AV technician stationed in the room. Select sessions will be provided Audience Response Technology. You will be contacted by October if this technology is available in for your session. Presenters with sessions using this room set will be contacted with additional information.
Spotlight sessions are utilizing a unique stage design. The stage is set in the center of the room bringing the audience as close as possible to the presenters, enhancing their engagement and creating an intimate learning environment, even with seating for over 700 attendees. Audio visual technology will include presentations screens above the center staging, wireless lavaliere microphones, specialty stage and room lighting and an AV production team. Presenters with sessions using this room set will be contacted with additional information.
Requests for additional AV equipment must be submitted for approval in advance. If your session requires additional audio visual equipment, please indicate so in the “Special Request “field in ISES. Each request will be reviewed and approved if it is logistically reasonable and the budget allows. Speakers are not permitted to provide their own Audience Response System or any other outside AV Technology without prior approval. Requests should be received by October 9 for planning purposes. Please contact Monica Sober DeNio with any detailed special requests.
Published Authors | Deadline: October 9, 2015
Are you a published author with a book in print that you would like to submit for consideration to be carried at the bookstore at IBS? If the answer is yes, BuilderBooks would like to hear from you. Please mail a review copy no later than October 9, 2015, to the attention of Elizabeth Rich, Acquisitions & Managing Editor, 1201 15th Street NW, Washington, DC 20005. If you have any questions, contact Elizabeth Rich.
Hotel accommodations can be reserved while you are registering for the show (see speaker registration information section below). The deadline for reserving accommodations through NAHB in one of the official show hotels (serviced by the complimentary IBS shuttle on all show days) is December 18. After this date, you will have to make housing arrangements by contacting the hotels directly. Don’t wait until the deadline – registering early dramatically improves your chances of securing a room in your preferred hotel.
All speakers are offered a complimentary full registration and a complimentary spouse registration to the show (access to exhibits and education on all show days) and should register as soon as possible. The deadline to pre-register and have your credentials mailed to you in advance December 18. After December 18, online registration will remain open through the last day of the show; however your materials must then be picked up on-site.
To register, follow the link below to a special speaker registration site. Please note, this is a separate registration site just for IBS Education Speakers and you cannot access the speaker registration using the regular IBS registration site.
Handouts are a valuable resource to IBS attendees and provide a great way to distribute anything that is too lengthy or complex for presenting orally.
Suggestions of appropriate handouts include:
- Articles (written by the presenter)
- Definitions and examples
- Diagrams, charts
- Outline of or notes on your presentation
- PowerPoint presentations formatted as a handout (3 per page with notes or 6 per page)
All submitted handouts must be in 8 ½” by 11” format and there is a 2MB limit on all handouts. Copyright material that does not belong to you as well as printed booklets, pamphlets, brochures, company marketing materials, etc. will be deleted from session profiles.
Handouts will be available online to all show attendees a week prior to the show. Attendees will then be able to download and print handouts for the sessions they plan to attend. Handouts are not printed and distributed by NAHB at the Show.
To submit a handout:
- Log into ISES (using the instruction found at the top of this page) and select the appropriate session.
- Scroll to the “Handouts” section. Your handout name will default to the session title however, you can edit it if you would like. Note: If you are uploading more than one handouts, you will need to make sure each one has a unique file name.
- Click the “Browse” button. Locate the file on your computer and click “Open” to select the file for submission.
- Click “Upload". Your file should now appear in the “Handout” section and it should state that the file was uploaded successfully.
- Click “Update” at the bottom of the screen to save your submission.
If you have any problems uploading documents in ISES or have questions regarding handouts please contact a member of our team.
Please note that Master sessions have unique handouts guidelines and deadlines. If you are participating in a Master session, you will be contacted directly with information regarding your handouts.