FEB 8-10, 2022
ORLANDO, FL

Health & Safety Protocol

The safety and well-being of our attendees, partners, exhibitors, site workers and staff remains our top priority. As we get closer to returning to an in-person show in Orlando, we continue to update our health and safety policies for the upcoming Design & Construction Week based upon current recommendations from the Centers for Disease Control and Prevention, the state of Florida and local Orlando health authorities. We will continue to monitor their recommendations and will update relevant information as needed. We look forward to welcoming everyone back to Orlando for an incredible show experience.

FAQs

The Health and Safety Protocol for DCW, which includes IBS and KBIS, is:

All registered attendees and exhibitors are required to provide:

  • Proof of a Negative COVID-19 Test Result administered no earlier than February 6, 2022. Details on testing can be found here.

If the individual is unable or unwilling to provide proof of a Negative COVID-19 Test Result:

  • Proof of full COVID-19 vaccination prior to entry will suffice. Details on vaccination can be found here.

In addition, all registered attendees and exhibitors are:

  • Required to wear a face mask regardless of vaccination status when riding on an Official Show Hotel, Home Tour, Parking and Intravenue Shuttle and when indoors at the OCCC from move-in through move-out and at other show related venues. Masks will be available in limited quantities if needed.

What to Expect Onsite

Requirements Screening Onsite COVID-19 Testing

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We are continuously monitoring guidance from the CDC and local health authorities and reserve the right to adjust the shows’ health & safety protocols as relevant recommendations and tradeshow industry standards evolve.

The information on this page is current as of January 18, 2022. For questions, contact [email protected].

FAQs

COVID-19 Protocols

Will proof of a Negative COVID-19 test or proof of vaccination be required to attend? 

All attendees and exhibitors must provide Proof of a Negative COVID-19 Test Results administered no earlier than February 6, 2022. 

If the individual is unable or unwilling to provide proof of a Negative COVID-19 Test Result, providing proof of full COVID-19 vaccination prior to entry will suffice.   

Details on Testing and Vaccination can be found here

What type of tests will be accepted? 

Two types of Negative COVID-19 tests are acceptable:  polymerase chain reaction referred to as “PCR” (also called diagnostic or molecular tests), or rapid antigen test (also referred to as a “rapid test”).  Self-administered or "home" tests are acceptable. 

    I’ve been vaccinated but forgot or lost my vaccine card, now what? 

    If you are unable to provide an electronic copy or verification through the CLEAR® Health Pass app, you will not be eligible to take advantage of this alternative option and will have to provide proof of a Negative COVID-19 test in accordance with the policy. 

    How long before I come to the show will my test need to be administered? 

    A COVID-19 test must have been administered no earlier than Sunday, February 6, 2022, in order to be accepted for entry.   

    Where can I go to get a test administered? Will tests be administered on-site? 

    Limited on-site testing will be available onsite at IBS and KBIS.  The individual will be responsible for all applicable costs associated with testing. Rapid Antigen tests are $75 and Rapid PCR tests are $175.  Detailed information on testing can be found here

    What should I do if I test positive for Covid-19 while at the Show? 

    If you feel ill, please do not come to IBS & KBIS facilities. If you test positive for COVID-19 while at the Show and must quarantine, we encourage you to check your hotel's website for their policies as they differ by property. 

    If I test positive during the Show will my registration fees be refunded? 

    All requests for refunds due to COVID-19 positive test results during the show must be received in writing by February 18, 2022 via email at [email protected] to be considered. 

    Which vaccinations will be accepted as a substitute for a negative test?  

    IBS and KBIS will accept all vaccines approved or approved for emergency use by the US Food and Drug Administration or the World Health Organization. A list of approved vaccines can be found here

    Will I be required to have a booster shot as part of my proof of vaccination? 

    No, at this time, the CDC has yet to issue formal guidance on boosters and many countries will implement their own policies regarding booster shots. IBS and KBIS are closely monitoring the situation, but at this time a booster shot is not required to attend IBS or KBIS.

    What type of proof is acceptable for a Negative test? For a vaccine? 

    Complete details on the screening process and acceptable forms of proof can be found here.

    What app(s) is approved for proof of Negative COVID-19 test and/or vaccination? 

    IBS & KBIS have partnered with CLEAR® Health Pass to digitally link their qualifying Negative COVID-19 Test Result from a participating testing site that was completed no earlier than February 6, 2022, or provide quick and easy proof of vaccination for U.S. based attendees, exhibitors, etc. For the most efficient entry possible, registrants choosing this option should sign up for CLEAR and complete their COVID-19 proof of vaccination as soon as possible, but at least 24 hours before arriving in Orlando.

    The Clear Health Pass Instructions can be found here.

    Will face masks be mandatory at IBS & KBIS? 

    IBS & KBIS attendees, exhibitors, labor and contractors will be required to wear masks as follows:

    • Indoors at the OCCC (including the Exhibit Halls, Education Sessions and Keynotes)
    • On Official Show Hotel, Home Tour, Parking Lot or Intra-venue Shuttles

    What is the health & safety protocol for show-related events held outside of the OCCC?   

    Health & safety protocols will be set by the event host or the location and may vary. 

    What if I’ve recently recovered from COVID-19 and am unable to provide proof of a Negative test? 

    If an attendee has recently (within the past 90 days) recovered from COVID-19 and is unable to provide proof of a negative test as a result and is unwilling or unable to provide proof of full vaccination a signed letter from a physician stating that the attendee has recently recovered will be accepted.

    Will a single dose of an approved vaccine be accepted? 

    Per the CDC, US domestic residents are fully vaccinated if they have completed two doses of either the Pfizer or Moderna vaccines or one dose of the Johnson & Johnson vaccine. The CDC has also indicated that it will consider international travelers as fully vaccinated if they have completed full regimens of vaccines approved for emergency use by the World Health Organization.   

    How often will proof of vaccine need to be checked to enter the Orange County Convention Center? 

    Detailed information on the IBS & KBIS Screening procedure can be found here.

    Expo Hall

    Will COVID-19 Protocols affect exhibit hall hours or layout? 

    The decision to require proof of a negative test or proof of vaccination will not impact the expo hall access, hours or layout. 

    Will show attendees have to register for the specific day they are planning to attend to keep crowds down?

    No, attendees will not register for access to the exhibit floor on specific days. All registration types will allow for access on all three show days.

    Will booths be decreased in size to allow for wider aisles or two-way traffic down aisles, and/or will you set up one-way aisles?

    Existing booths will not be redrawn or adjusted to allow for wider aisles or traffic flow management. One-way aisles will not be implemented by IBS and KBIS. 

    Do you anticipate that the allowed time for set up and dismantle will be lengthened, or affected in any way?

    No, currently we do not foresee any changes to the set up and dismantle schedule. We are working closely with Freeman and will notify exhibitors of any changes.

    Space Cancellation & Refunds

    What is the refund deadline in the event that I no longer wish to exhibit?

    After June 15, 2021 if an exhibitor withdraws their application to exhibit the exhibitor shall forfeit all monies paid. Requests to withdraw must be submitted via email to [email protected]. 

    Orange County Convention Center (OCCC)

    What health and safety measures does the Orange County Convention Center (OCCC) have in place?

    Current OCCC Guidelines require all convention center employees to wear masks when working indoors at the Center.

    The OCCC has adopted a three-pronged strategy to prioritize your health and safety:  

    • OCCC Operational Procedures and Guidelines: Developed in consultation with Orange County’s Health Department, these data-driven guidelines provide a framework to prevent risk and protect clients, guests and attendees.  
    • Global Biorisk Advisory Council (GBAC) STAR Accreditation: The OCCC was one of the first convention centers to receive the Global Biorisk Advisory Council® (GBAC) STAR™ accreditation on outbreak prevention, response and recovery. Recognized as the gold standard of safe venues, the OCCC is one of the largest venues in the nation to receive the GBAC STAR™ accreditation. This enables the OCCC to establish and maintain a comprehensive cleaning, disinfection, and infectious diseases prevention program to control and minimize risk associated with infectious agents for employees, guests, and the surrounding community. Medical Concierge Program with Orlando Health and Visit Orlando:?The first of its kind in the country, providing personalized medical services and resources to all meetings and convention groups holding events at the OCCC. 

    See this comprehensive outline of the OCCC’s efforts

    Will food and beverages be available for purchase in the OCCC?

    Catering and concession outlets at the OCCC will follow health and safety precautions including adequate spacing to promote social distancing and provide pre-packaged food options. 

    Official Show Hotels

    What are the health and safety protocols at my hotel?

    Stay up to date on the health and safety protocols and COVID-19 precautions in place for the 2022 IBS Official Hotels in Orlando.

    Additional questions? Please contact [email protected]

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    • 1201 15th St NW
      Washington, DC 20005

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