What Is An Exhibitor Appointed Contractor - (Click to Expand / Collapse)
An Exhibitor Appointed Contractor (EAC) is any contractor other than an Official IBS Contractor that provides a service to an Exhibitor within the exhibit hall. EAC’s are independent contractors hired by exhibiting companies to perform services such as labor to build or dismantle their booth, booth supervision, booth design, independent display companies, delivery personnel, models, photographers, computer technicians, any SERVICE in your booth.
EAC Insurance Coverage Requirements
All EAC's must submit a valid Certificate of Insurance to NAHB before they will allowed to perform any service on the exhibit floor.
All such insurance shall be primary of any other valid and collectible insurance of EAC and shall be written on an occurrence basis. Claims made policies are not acceptable and do not constitute compliance with EAC’s obligations under this paragraph.
1) Workers’ Compensation and employer’s liability insurance in compliance with the requirements of the state where the Exposition is held;
2) Comprehensive General Liability insurance with limits not less than $1,000,000 each occurrence, $2,000,000 aggregate, combined single limit for bodily injury and property damage, including coverage for personal injury, contractual, and operation of mobile equipment, products and liquor liability (if applicable);
3) Automobile Liability insurance with limits not less than $500,000 each occurrence combined single limit for bodily injury and property damage, including coverage for owned, non-owned and hired vehicles, including loading and unloading operators.
Comprehensive General Liability and Automobile Liability insurance policies shall name NAHB, its directors, officers, members, employees and agents as additional insureds from January 25 - February 5, 2023. If requested, copies of additional insured endorsements, primary coverage endorsements and complete copies of policies, satisfactory to Exposition Management, shall be furnished to Exposition Management sixty (60) days before the first day of the Exposition. Certified copies of the Certificates of Insurance or policies shall provide that they may not be cancelled without thirty (30) days’ notice to Exposition Management. View Sample Certificate of Insurance.
HOW to register your Exhibitor Appointed Contractor (EAC)
Step 1. Exhibitors must submit the EAC Request Form to NAHB by December 30, 2022.
Step 2. Your EAC MUST submit to NAHB a valid Certificate of Insurance. View Sample
Step 3. Any show appointed and/or exhibitor appointed company providing a service and/or supervision during conventions, trade shows and events at the facility must obtain an annually issued Exhibitor Appointed Contractor (EAC) permit and comply with the following: View LVCC Contractor Registration Requirements
NOTE: An EAC will be granted access to the exhibit floor ONLY if the EAC Request Form and Certificate of Insurance (COI) have been received and approved by NAHB. There will be no exceptions. Questions regarding EAC's should be directed to Bernadette Coe at [email protected].