Exhibitor Appointed Contractors at IBS

An Exhibitor Appointed Contractor (EAC) is any contractor other than an Official IBS Contractor that provides a service to an Exhibitor within the exhibit hall. EACs are independent contractors hired by exhibiting companies to perform services such as booth setup and takedown, booth supervision, or booth design, including independent display companies, delivery personnel, models, photographers, computer technicians, and any company that performs any SERVICE in your booth.

All EACs must submit a valid Certificate of Insurance to NAHB before they will be allowed to perform any service on the exhibit floor.

All such insurance shall be primary of any other valid and collectible insurance of EAC and shall be written on an occurrence basis. Claims made policies are not acceptable and do not constitute compliance with EAC’s obligations under this paragraph.

1. Workers’ Compensation and employer’s liability insurance in compliance with the requirements of the state where the Exposition is held;
2. Comprehensive General Liability insurance with limits not less than $1,000,000 each occurrence, $2,000,000 aggregate, combined single limit for bodily injury and property damage, including coverage for personal injury, contractual, and operation of mobile equipment, products and liquor liability (if applicable);
3. Automobile Liability insurance with limits not less than $500,000 each occurrence combined single limit for bodily injury and property damage, including coverage for owned, non-owned and hired vehicles, including loading and unloading operators.

Comprehensive General Liability and Automobile Liability insurance policies shall name NAHB, its directors, officers, members, employees and agents as additional insureds from February 21 - March 3, 2024. If requested, copies of additional insured endorsements, primary coverage endorsements and complete copies of policies, satisfactory to Exposition Management, shall be furnished to Exposition Management sixty (60) days before the first day of the Exposition. Certified copies of the Certificates of Insurance or policies shall provide that they may not be cancelled without thirty (30) days notice to Exposition Management. View Sample Certificate of Insurance.

Step 1: Exhibitors must complete and submit the EAC Request Form to NAHB by January 31, 2024.

Step 2: Your EAC MUST submit to NAHB a valid Certificate of Insurance (COI). View Sample Certificate of Insurance.

NOTE: An EAC will be granted access to the exhibit floor ONLY if the EAC Request Form and Certificate of Insurance (COI) have been received and approved by NAHB. There will be no exceptions. Questions regarding EACs should be directed to Bernadette Coe at [email protected].